Terms and Conditions

I accept the following terms for my own entry. I also accept the terms on behalf of any other participants I am entering in this event, all of whom have been provided with a copy of these terms and accept them:

I declare that the information on this form is complete and correct. I understand and agree that I participate in this event at my own risk and that I must rely on my own ability to deal with all hazards.  I am aware that the function of the marshals is only to indicate direction and that I must decide if the movement is safe. I agree that no liability whatsoever shall be attached to the promoter, promoting club, meeting sponsor(s) or member of the promoting club in respect of any injury, loss or damage suffered by me on or by reason of the event, however caused.

I consent to the publication of my name, club, race category, race number, finishing time and race position in race pre-entry and results lists.


Payments are non-refundable.  Transfer to another event may be possible at the discretion of Orion Trail Events. You will need to contact us in writing. Under normal circumstances, we require a minimum of 4 weeks’ notice for a deferral to the following year and a minimum of 2 weeks’ notice for a 50% credit towards a different event. You may defer only once.

We recommend taking out cancellation insurance, and this is offered at race registration.


Orion Trail Events insurance covers all legal liability of the relevant activity to the clients. It does not cover personal accidents or loss where there is no liability on the part of the company.

Clients are therefore strongly advised to take out insurance to cover the risk of personal accident, liability, loss of personal effects and cancellation.

Weather Conditions

We do not anticipate cancelling any events due to the weather but may have to alter routes and activities accordingly. This will be communicated clearly to you. If we are forced to cancel an event due to extreme or life-threatening weather, you will be offered a 50% credit towards the same event next year.

Medical Conditions/Special Needs

Participants will need to be physically fit to take part in the activity. Please inform us of any relevant medical conditions or special needs that may affect your involvement in the event.


Your e-mail address will only be used for the purposes of future promotional information and not be shared with any third party. Please let us know if you do not want to receive information about future events and courses.


Photographs taken by Orion Trail Events staff will only be used for publicity purposes and will not be passed on to third parties.